Privacy Policy

Effective Date: September 17, 2025

Last Updated: September 17, 2025

1. Who We Are

Bank Statement to Excel is operated by Julien Vallini, an auto-entrepreneur registered in France. You can contact us at: contact@bank-statement-to-excel.com

2. Information We Collect

2.1 Documents You Upload

  • PDF bank statements that you choose to upload
  • Transaction data extracted from your statements (dates, descriptions, amounts, categories)
  • Document metadata (file size, upload time)

2.2 Account Information (For Paid Users)

  • Email address
  • Password (encrypted)
  • Subscription and payment information
  • Usage statistics (credits consumed, processing history)

2.3 Automatically Collected Information

  • IP address and browser information
  • Usage analytics through Google Analytics
  • Error logs and debugging information

3. How We Use Your Information

We use your information to:

  • Convert your PDF bank statements to Excel format
  • Provide and improve our service
  • Process payments and manage subscriptions
  • Send service-related communications
  • Analyze usage patterns to improve our platform
  • Provide customer support

4. Data Processing and Storage

4.1 File Processing

  • Uploaded files are temporarily stored on UploadThing servers
  • Files are processed using Google Gemini API for data extraction
  • Google Gemini does not retain any data from your files
  • All uploaded files are automatically deleted after 48 hours

4.2 Data Location

Your data may be processed and stored in:

  • France (our primary operations)
  • United States (third-party service providers)
  • Other locations where our service providers operate

5. Data Sharing and Third Parties

We work with the following service providers who may process your data:

  • UploadThing: Temporary file storage (48 hours maximum)
  • Google Gemini API: AI-powered document analysis (no data retention)
  • Vercel: Website hosting and performance
  • Hostinger/Coolify: Server infrastructure
  • Stripe: Payment processing
  • Resend: Transactional emails
  • Google Analytics: Website usage analytics

We do not sell, trade, or otherwise transfer your personal information to third parties except as described in this policy.

6. Cookies and Tracking

We use minimal cookies:

  • Authentication cookies: To keep you logged in (essential)
  • Google Analytics: To understand website usage (you can opt-out)
  • Stripe cookies: For payment processing
  • Vercel cookies: For website functionality

You can control cookies through your browser settings.

7. Data Retention

  • Uploaded files: Deleted automatically after 48 hours
  • Account data: Retained while your account is active
  • Transaction history: Retained for billing and support purposes
  • Analytics data: Aggregated and anonymized data may be retained longer

8. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Delete your account and associated data
  • Export your data
  • Object to processing
  • Withdraw consent

To exercise these rights, contact us at: contact@bank-statement-to-excel.com

9. Security

We implement appropriate security measures including:

  • Encrypted data transmission (HTTPS)
  • Secure file storage with automatic deletion
  • Regular security updates and monitoring
  • Limited access to personal data

However, no internet transmission is 100% secure. We cannot guarantee absolute security.

10. International Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in accordance with applicable data protection laws.

11. Children's Privacy

Our service is not intended for children under 16. We do not knowingly collect personal information from children under 16.

12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date.

13. Legal Basis for Processing (EU Users)

We process your data based on:

  • Contract: To provide our conversion services
  • Legitimate interests: To improve our service and prevent fraud
  • Consent: For marketing communications and analytics

14. Contact Us

If you have questions about this privacy policy or our data practices, please contact us at:

Email: contact@bank-statement-to-excel.com

For EU users, you also have the right to lodge a complaint with your local data protection authority.